AUTHOR GUIDELINES

Updated October 2018

Please read all instructions before you start preparing your paper and before starting the process of submission. Only articles that rigorously meet the specified requirements will be sent to peer-review.

EDITORIAL POLICIES

Scientia Medica follows the general principles of the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, of the International Committee of Medical Journal Editors (ICMJE): http://www.icmje.org/recommendations/

Authors are invited to read the Policies section of Scientia Medica, found in the "ABOUT" menu, for information about FOCUS and SCOPE, SECTION POLICIES and PEER-REVIEW PROCESS: http://revistaseletronicas.pucrs.br/ojs/index.php/scientiamedica/about/editorialPolicies


Authorship and Researchers Responsibilities

Please read more details about CRITERIA FOR AUTHORSHIP, CONFLICT OF INTERESTS and RESEARCHERS RESPONSIBILITIES in the section Principles of Ethics and Best Practices in Scholarly Publishing: http://revistaseletronicas.pucrs.br/scientiamedica/ojs/index.php/scientiamedica/about/editorialPolicies#custom-1

  • Authors need to state their contribution to the study, which will be displayed in the published article. This information should be included in the cover page, which must be downloaded from:  http://ebooks.pucrs.br/edipucrs/periodicos/ScientiaMedica/coverpage.docx
  • To be named as authors, researchers must have made a substantial contribution to the conception of the work, or acquisition, or analysis, or interpretation of data.
  • Additionally, the submitted document must have been critically revising by all authors, who agree that the manuscript represents their work. Each author is accountable for the accuracy and integrity of all parts of the work.
  • Contributors who do not meet all of the above criteria for authorship should be acknowledged.
  • The corresponding author must be the same who makes the submission.
  • Authors must inform their ORCID. If necessary, please register at:  https://orcid.org/signin
  • At least one of the authors must have at least a specialist degree. Articles written by undergraduate students are not accepted.

About Copyright, please see the Copyright Notice: http://revistaseletronicas.pucrs.br/scientiamedica/ojs/index.php/scientiamedica/about/submissions#copyrightNotice


Originality, Ineditism and Updating

  • When submitting a document, the authors must assure that it has not been published previously and that it is not being simultaneously evaluated by another journal.
  • Verbatim copies of published texts are not acceptable, except in very occasional citations (see rules for literal citations, below).
  • Scientia Medica uses a software for identifying similarity: a paper with copied texts will be identified and will be returned to authors.
  • At the time of submission, the authors assume responsibility for not use falsified or copied data.
  • Data collection must have been completed no more than two years before January of the current year, and the literature search must be updated the semester preceding the submission date.

Rules for Literal Citations

Both in original and in review articles, citations should be avoided, even if accompanied by the reference of the original author. It is not acceptable that a text is written based on citations. In exceptional cases, where it is really necessary to copy the words of another author, use the following rules: after mentioning the name of the author, followed by the corresponding reference number, a citation of up to three lines can be placed between quotation marks. Largest source excerpts need to be highlighted with a two points smaller font and an indented paragraph (3 cm at the left).


Ethics Approval for Research with Human Beings an Animals

  • Original articles and case reports must state in the Methods section that the ethical standards for human experimentation were followed, and the study protocol was approved by an Institutional Research Ethics Board. Inform the name of the institution and the number of the approval document in the manuscript, and submit the document of approval as a complementary file.
  • If pertinent, state that informed consent was obtained from all adult participants and/or from parents or legal guardians of minors or incapacitated adults, and assent terms were obtained from adolescents and children.
  • In case of experimental study with animals, inform that the maintenance and care of experimental animals complies with the guidelines of country or institution's authority or agency for the human use of animals in research.

 

PREPARATION OF THE PAPER

Documents to be submitted

At least 3 files must be transferred: a COVER PAGE, the MAIN DOCUMENT, and the ETHICS APPROVAL document. Other supplementary documents, as image files, may be required.

COVER PAGE

Download the template from: http://ebooks.pucrs.br/edipucrs/periodicos/ScientiaMedica/coverpage.docx

Fill and upload the document at the time of submission, as a supplementary document. The cover page is separated from the article, and will not be available to reviewers, because Scientia Medica uses a double-blind system of peer-review, as informed in the Editorial Policies.

Warning: filling the cover page does not exempt the author who makes the submission from completely fill the metadata on the webpage. It is especially important to enter full names of all the authors and their e-mails in the electronic metadata.

MAIN DOCUMENT

Languages

Articles can be written in Portuguese or English. The style must be clear and concise.

Organization of the Manuscript

The manuscript is organized in the following order: TITLE, ABSTRACT, KEYWORDS, MAIN TEXT, REFERENCES, TABLES/CHARTS, and FIGURES. Instructions for preparation of each one are provided below, in "TEXTUAL ELEMENTS". Headings should not be numbered.

Some General Publishing Rules

  • Numbers from one to nine should be spelled out, except when followed by unit of measure or when composing a series. Units of measure should follow the International System of Measurements.
  • Foreign terms and names of microorganisms and animal and plant species should be in italics.
  • Abbreviations can be used if the term appears at least five times in the text. At first use of the term in the text, spell it out and introduce the abbreviation parenthetically. Do not use abbreviations in the abstract.
  • In the mention of commercial brands, the name of the manufacturer and its location (city, country), should be given parenthetically.

Format of the Document

Manuscripts must be typed in Word (Microsoft Office), on page A4 size and margins of 2.5 cm. The size of each document must not exceed 2 MB.                          

Preferably use the "Style" from Word. Apply the "Normal" style throughout the document. To set it, click with the right mouse button on "¶ Normal" and with the left button in "Modify". Choose the following settings:

  • Font: Times New Roman 12.
  • Paragraph: justified alignment, indentation of first line by 1.25 cm, with no space before or after, double spacing between lines.
  • Do not use spaces or tabs to create first line indent; use only the configuration of the paragraph.
  • Paragraph style in references and tables must be configured in a different way, as follows.

Textual Elements

Abstract

The Abstract should be limited to 340 words. All information presented in the Abstract must appear in the article. Abstracts are structured according to the chart below.

Keywords

Keywords are terms used in the indexing of an article so that it may be located by subject, by way of electronic search engines. Submission of correct descriptive words is fundamental for a publication to be easily found by other researchers. Scientia Medica uses the health sciences descriptors MeSH - Medical Subject Headings of the U.S. National Library of Medicine, developed with the purpose of permitting the use of common terminology for searching, providing a consistent and unique environment for the retrieval of information. They can be found on the following websites: https://www.nlm.nih.gov/mesh/ or http://decs.bvs.br/I/homepagei.htm, which includes the Health Sciences Descriptors in three languages – English, Portuguese and Spanish.

Main Text

The main text is divided into subtitles according to the article type as shown in the chart below.

  • Sections should not be numbered.
  • Eventually, there may be sub-sections in Methods and Results of an Original Article.
  • In Original Articles, Scientia Medica does not accept combined Results and Discussion; two different sections are required. Conclusions, however, should not be a separate item, constituting the last paragraph of the Discussion. Rather, in review articles, conclusions may be the last subtitle, which can alternatively be called "Discussion" or "Final Comments".

Note that Scientia Medica is not accepting review articles other than by invitation.

For a definition of the different types of journal articles, please go to Section Policies: http://revistaseletronicas.pucrs.br/scientiamedica/ojs/index.php/scientiamedica/about/editorialPolicies#sectionPolicies

Acknowledgments, contributions of each author, financial support and conflicts of interest disclosure

Acknowledgments must be short and objective and should only include individuals or institutions that contributed to the study. They should be submitted on the cover page, as well as the statements on contributions of each author, financial support and presence of conflicts of interest. These statements will be placed by the text editor at the end of the article, when it is prepared for the final layout.

Please read more on these statements and other guidelines on publishing ethics in the "ABOUT" menu, section "Principles of Ethics and Best Practices in Scholarly Publishing": http://revistaseletronicas.pucrs.br/scientiamedica/ojs/index.php/scientiamedica/about/editorialPolicies#custom-1

Tables

Tables and its legends should be presented in Word (Microsoft Office), and placed after the list of references, one in each page. Unlike the main text, tables are best viewed with left alignment, no first-line indent, and single space between lines. Select each table and apply these format settings.

All tables must be numbered in the order in which they appear in the article. The title is placed above the table, preceded by the word, "Table", followed by the sequential number in which the table appears in the text, in Arabic numerals (e.g.: Table 1, Table 2, etc.). Tables should include information regarding statistical approach.

Legends should be concise and self-explanatory, in order to allow understanding of the tables without reference to the text. Explanations must be displayed as footnotes, and not in the title, and are identified with symbols in the following order: *,,, §, ||,, **, ††, ‡‡. Do not underline or draw lines inside tables and do not use spaces to separate columns. Do not use spaces on either side of the symbol ±.

Illustrations

Illustrations (or figures) comprise graphs, drawings, flowcharts, photographs, organization charts, etc. An original illustration is preferred, but in case it was previously published, even if in your own work, the original source must be credited and permission from the copyright holder (publisher, journal or author) to reproduce the illustration must be supplied. The letter of permission should be submitted at the time the revised manuscript is submitted.

All illustrations must be numbered in the order in which they appear in the article. Figures should be placed after the tables, in the end of the document, and the legend should appear below the illustration, preceded by the word, “Figure,” followed by the sequential number in which the illustration appears in the text, in Arabic numerals, including the respective title (e.g.: Figure 1, Figure 2, etc.). When produced in a text file (for example, using Word graphs or flowcharts), figures should be sent in their original format, so that they may be edited.

Photographs and some complex images must be uploaded as supplementary documents, in form of image file (preferably JPG), with a minimum resolution of 300 dpi for better visualization, without exceed 2 MB. The legends for these figures should be placed in the main text after the References and the Tables, with their numbers, and additionally must be uploaded in the metadata of the supplementary document, according the instructions which will appear in the moment of submission. Legends should be brief, but must contain all the information to make the illustration comprehensible without taking recourse to the text.

References

In the text, reference numbers are placed after the corresponding paragraph, between square brackets and before punctuation. More than one number are separated by comma and space. If there are more than two consecutive numbers, put only the first and the last, separated by a hyphen; if there are only two consecutive numbers, separate with a comma.

All references cited in the text and they alone, appear in the reference list. The reference numbering follows the order of appearance in the text. The list may be numbered manually, or using the numbered markers of Word, or by a reference manager. Paragraph with left alignment and 1.5 space.

Scientia Medica uses the Vancouver style. Examples of the most used types of references are provided below.

Example: article in a print or electronic journal with traditional pagination

 

Example: article in an electronic journal with special pagination

(1) Authors names

  • Cite all names, independently of their number.
  • Last name followed by the initials of the first and middle name, without comma.
  • Each author separated by a comma and with a point after the last author.

(2) Title of the article

  • Only the first letter capitalized (except names).
  • With a point at the end.

(3) Title of the journal

  • Abbreviated according to Medline rules.
  • Without points in the middle.
  • With a point and space after the title.

(4) Year of publication

  • Scientia Medica does not use to show the month of publication.
  • Semicolon after the year.
  • No spaces between year, volume, issue and pagination.

(5) Volume

  • Followed by issue number between brackets.
  • If no issue number, colon after the volume number.

(6) Issue

  • Issue number in brackets.
  • Colon after the right bracket before pages.

(7) Page in a print issue

  • First and last pages separated by a hyphen and ending by point.
  • Do not repeat the page numbers that are already on the number of the first page. Example: instead of writing 281-287, write 281-7.

(8) Electronic page or ID in an online issue

  • Inform the electronic page number or ID reported in the publication reference.

(9) DOI (Digital Object Identifier)

  • If the cited journal has an electronic edition and has a DOI, the editorial team will put the DOI number after the complete reference.


Example: books and monographies

Indication of the edition (the first should not be indicated) must always be in the language of the book – If in Portuguese: 2ª, 3ª. If in English: 2nd, 3rd, 4th.

- Editor(s) or compiler(s)

Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGraw-Hill; 2002.

- Book chapter

Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p.93-113.

- Master's thesis (dissertation)

Silva MM. O sono da criança e a amamentação [dissertation]. [Porto Alegre]: Pontifícia Universidade Católica do Rio Grande do Sul; 2008. 134 p.

- PhD thesis

Padoin, AV. Influência da zona doadora na concentração de células-tronco derivadas do tecido adiposo em mulheres [PhD thesis]. [Porto Alegre]: Pontíficia Universidade Católica do Rio Grande do Sul; 2008. 53 p.

Example: page on the Internet


Rules and examples of references can also be found on the following website: http://www.ncbi.nlm.nih.gov/books/NBK7256/


INSTRUCTIONS FOR SUBMISSION

To begin the submission process, go to Online Submissions through the link: http://revistaseletronicas.pucrs.br/ojs/index.php/scientiamedica/about/submissions

Initial presentation by default of the website of Scientia Medica is in English. To submit an article in Portuguese select the Portuguese language, so that items of submission function correctly. If the article is in English, the submission may follow the initial interface.

To begin the submission, you must register yourself as an author at the journal's webpage, where a user name and a password will be chosen. Enter your data in the appropriated fields and check "Author" at the bottom of the registration form, besides "Reader", which is checked by default. Once registered, you can enter the system at any time, with your login and password (in ACCESS, on the top of the webpage).

Automatically, after completing the initial registration process, or when a previously registered user enter with login and password, the system refers to the "User Home", which lists the roles that the person can play in the journal. Clicking in the author role, a list with the active submissions appears, and a new submission may be initiated.

The author does not need to complete the steps of submission at once. It is possible to return at any time to the submissions listed as "incomplete" in the list of active submissions. It is essential to follow the instructions that will appear in the five steps of the submission.

Choice of Section

Starting the submission, the author chooses the section in which the article should be inserted. In addition to the instructions already given in these Guidelines for Authors, specific information about each type of article are in the "Section Policies" of Scientia Medica:

http://revistaseletronicas.pucrs.br/scientiamedica/ojs/index.php/scientiamedica/about/editorialPolicies#sectionPolicies

Submission Checklist

The author who is doing the submission must check several items by which all authors take responsibility to meet the standards and guidelines of Scientia Medica.

These items should be read carefully, and if any of them are not being observed, the author should stop submission and take appropriate action so that the conditions are met.

Copyright Notice

The authors declare to accept copyright policy practiced by the journal. Submission of originals to Scientia Medica implies the transfer by authors of the right for printed and digital publication. Authors retain copyright and grant the journal the right for first publication. If authors wish to include the same data into another publication, they must cite Scientia Medica as the site of original publication. As this is an open access journal, articles are allowed for free use in scientific, educational, non-commercial applications, with citation of the source. Content of Scientia Medica is licensed under a Creative Commons Attribution 4.0 International license (CC BY 4.0): https://creativecommons.org/licenses/by/4.0/deed.en

Inclusion of Metadata

  • Metadata must be carefully filled. Please follow these instructions.
  • The names of ALL authors of the article must be added to the submission site, in the authorship order and the same they appear on the cover page, as well as their e-mails.
  • Author's institutions, which will appear in the publication, as well as their titles and functions, should be informed in the Cover Page and should also be typed in the "Bio statement" field of the metadata.

It is very important that the person making the submission enter valid e-mail addresses for all authors, in the specified fields.

When finished filling the data in English, click the menu "Enter the information in additional languages" (not the same menu of initial language interface), located at the top center of the metadata page, and choose "Português" to include the title, abstract and key words in Portuguese. If the authors are not Brazilian or Portuguese, this step can be skipped.

Identify the language in which the main text is drafted. If the article is written in English, mark "en"; if it is in Portuguese, set "pt", and in Spanish, set "es". Identification of the language is important for article indexing in databases.

Transfer of Manuscript

Browse the main document on your computer and transfer it.

Transfer of Supplementary Files

The cover page, completed according to the instructions provided, and the Ethics Approval document should be transferred at this time.

If there are image files or additional documents, they should also be transferred as supplementary documents. The system allows the inclusion of multiple documents.